Complaints Handling Policy
We are committed to providing a high-quality legal service to all our clients. When something goes wrong, we need our clients to tell us about it. This will help improve our standards. Whenever possible, please raise any initial client care problems with the person acting on your case to give them the opportunity of resolving matters with you. Often, matters can be quickly resolved in this way.
If you are unhappy about any aspect of the service you have received, or about the bill, please contact us by post to our office at Waverley House, 14 Woodhouse Square, Leeds, LS3 1AQ, telephone 0113 245 5000 or email: firstname.lastname@example.org. Making a complaint will not affect how we handle your case.
What will happen next?
- We will send you a letter acknowledging receipt of your complaint within five working days of receiving it, enclosing a copy of this procedure.
- We will investigate your complaint. This will normally involve passing your complaint to our Client Care Partner, Mr Wajid Khalil, who will review your matter file and speak to the member of staff who acted for you.
- We will then invite you to a meeting to discuss and hopefully resolve your complaint. We will do this within 14 working days of sending you the acknowledgement letter.
- Within five working days of that meeting we will write to you to confirm what took place and any solutions that have agreed with you.
- If you do not want a meeting, or it is not possible, you will be sent a detailed written reply to your complaint, including the suggestions for resolving the matter, within 21 working days of sending you the acknowledgement latter.
- At this stage, if you are still not satisfied, you should contact us again and we will arrange for another Partner within the firm to review the decision.
- We will write to you within 14 working days of receiving your request for a review, confirming our final position on your complaint and explaining our reasons.
- If we have to change any of the above timescales, we will let you know and explain why.
- We have eight weeks to consider your complaint. If we have not resolved it within this time you or if you are still not satisfied with our handling of your complaint you can ask the Legal Ombudsman to consider the complaint.
Contact details are as follows:
PO Box 6806
0300 555 0333
- Before accepting a complaint for investigation, the Legal Ombudsman will check that you have tried to resolve your complaint with us first. If you have, then you must take your complaint to the Legal Ombudsman:
Within six months of receiving a final response to your complaint and
No more than six years from the date of act/omission; or
No more than three years from when you should reasonably have known there was cause for complaint.
Complaints about your bill
The above complaints procedure also applies to complaints arising concerning our bill. There may also be a right to object to the bill by applying to the court for an assessment of the bill under Part III of the Solicitors Act 1974; and that if all, or part, of a bill remains unpaid, the firm may be entitled to charge interest.
Alternative dispute resolution
Alternative complaints bodies exist which are competent to deal with complaints about legal services should both you and our firm consent to use such a scheme. In the event that you wish to use an alternative complaint body you should advise us accordingly.
Raising concerns with our regulator
The Solicitors Regulation Authority (SRA) can help you if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic. You can find information about raising your concerns with the SRA at www.sra.org.uk in the ‘For the public’ section.
Last updated: October 2019